# Vendor Payout Calculation

Module: Rates and Contracts
Module slug: rates-and-contracts
Source URL: https://helpcentre.shipsy.io/en-US/shipsy/article/J6fr9vrB-vendor-payout-calculation
Article ID: J6fr9vrB
Breadcrumbs: Rates and Contracts > Vendor Payout > Vendor Payout Calculation

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**Payout calculation - Excel and PDF Invoice**

On the basis of Rate Master maintained for the Particular Vendor, Vehicle Payout calculation happens at client end. For vehicle payout calculation we have the below files available:

1. Excel
2. PDF

In order to generate these files, we need to follow the below steps:

1. Go to Finance Operations
2. Click on Vendor Payouts

1. Click on Calculate Payout![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_001_fb11e0ed88.png)![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_002_95ceb93905.png)
2. A pop-up box will open up asking to fill in details for which client would like to calculate the Vendor Payout, we need to make sure that we do not miss on the mandatory one’s marked with \*. Additionally we can also fill in the Trip Planning Hub for which we would like to calculate the payout for.

1. Once clicked on Calculate after filling the details, Payout Calculation Request will be generated.
2. You can download the files on the basis of which the Vendor Payout has been calculated, The files can be downloaded in Excel and PDF formats.![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_003_d5a080997e.png)![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_004_5a75e2cfbd.png)

   Below is Sample screenshot PDFof the attached:

1. Excel format will contain, 3 Sheets: Summary, Details of Vehicle Charges and Details of Trip Charges

1. Attaching the screenshot from for reference from the 3 Sheets:![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_005_3341895d1a.png)![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_006_c1dcc7c128.png)![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_007_fa51b1a984.png)![image.png](/kb-images/vendor-payout-calculation--j6fr9vrb/img_008_57994b2e2b.png)